On magazines that are bulk
despatched, we can handle three loose inserts in one pass
for stitched products and four loose inserts in one pass
for perfect-bound products. Additionally, we can insert
four loose inserts on our mailing line in one pass.
Any amount of loose inserts above this number will require
an extra pass through the equipment, incurring extra
charges.
Minimum insert
size
110 mm x110 mm
Maximum/minimum insert
size
As a general rule, all loose inserts should be 10 mm
smaller both in depth and width than the magazine.
Minimum paper
thickness
80 g/m2 (2 page). Suitability for machine inserting needs
checking prior to accepting insert.
Maximum weight of
insert
30 grams. Individual inserts above this weight will incur
extra charges on the following sliding scale:
Up to 30 gms (12pp A4 80 gsm)
Up to 80 gms (32pp A4 80 gsm)
Up to 160 gms (64pp A4 80 gsm)
Over 160 gms
Heavily weighted
inserts
It is advisable not to supply inserts that are heavily
weighted one side of the insert as, depending on the size
of the insert, this may cause the insert to become
unsuitable for stitching or binding-in. Any insert that
causes slow running will incur an extra charge.
Positioning
A specified position within the publication would require
handwork, and would be subject to sight first and quotation.
(A hand insertion delays normal production schedule.)
Sequence
Split run inserts can be put in. However, we would need to
be advised of this in advance so that the data can be
organised correctly.
Finishing
Inserts should be supplied completely finished and ready for
insertion (i.e. pre-folded and or pre-trimmed). If we are
required to fold or trim an insert prior to binding, an
extra charge will be levied plus more time will be required
in the production schedule. Inserts for binding in should
be supplied with an appropriate head trim and where
applicable a binding lap.
Insert
Information
A delivery note must be provided with the following
information relating to the product and must include the
magazine title, issue date and quantity. If there is no
information and, if the driver of the delivery vehicle
cannot obtain it, the insert will not be accepted.
Standard delivery
times
Inserts can be delivered between 0800 and 1600 hrs, Monday
to Thursday (1600 hrs Friday) and never later than 24 hours
before publication is passed for press. All delivery
vehicles must enter the works via the MACE LANE ENTRANCE –
NOT QUEENS ROAD entrance.
Information regarding the inserts should be confirmed in
writing to the Customer Account Executive at the time of
issuing the first flat-plan. Failure to observe standard
delivery times will incur extra charges or possibly a
refusal to unload the vehicle.
Please note on all deliveries of inserts from overseas that
Headley Brothers is only the delivery address and not the
importer and as such we are not liable for import duties.
Packing &
Labelling
Inserts are to be packed on standard size pallets. Loose
inserts can only be accepted if turned in large enough
quantities (i.e. no smaller than 25 copies), and strapped
securely on a pallet. If the nature of the insert is such
that it requires turning in smaller quantities, they must
be supplied boxed without turning. All boxes must be
clearly labelled. Inserts supplied for various dates and/or
split issues must be packed to avoid confusion on separate
pallets and labelled with magazine title, issue date and
quantities accordingly. Failure to observe packing and
labelling details will lead to extra charges.
Overs
Please supply a 10% allowance for spoilage to ensure full
insertion. It is NOT our policy to store overs of inserts
and, consequently, all overs are disposed of seven days
after the despatch of the publication, unless we are given
written instructions to the contrary prior to the insert
arriving at our works.
PLEASE
NOTE
(a) Headley Brothers will not accept responsibility for
shortages as all inserts received are signed for as
“uncounted”.
(b) Should we receive a consignment of issues that we
consider to be unfinished or in an unacceptable condition,
or without sufficient information, we reserve the right
either to not accept delivery or charge for re-stacking,
finishing, etc., as necessary.
(c) Deliveries of inserts for multiple issues will be
subject to a weekly storage charge.
(d) We are not able to mechanically feed concertina folds.
(e) In the case of any other unusual shape or item it is
advisable to submit a sample or dummy prior to production
for approval.
(f) It is vital that we are consulted to confirm feasibility
and price prior to the commissioning or booking of an
insert campaign.
Mailing
Mailed/Inserted packages that exceed a total weight of 350
gms will be subject to an extra charge to cover the costs
incurred in extra handling, reduced mailing speeds, extra
bagging, strapping and packing. We are unable to
mechanically loose insert into A3 publications due to a
combination of the light text paper weight and the tabloid
format. Inserting into A3 endorse folded products sometimes
incurs slowing machine running. In these circumstances we
reserve the right to impose an extra charge.
Environmental
Inserts we dispose of that contain lamination will be
subject to extra charges imposed on us due to compliance
with Environmental legislation.
Please note, this revised procedure will become fully operational from
1 January, 2007.
